# Organize rotations, cover and notifications for on-call shifts. > Plan on-call rotations, cover, notifications and conflicts with leave while keeping schedules and time records connected in TalentoHQ. Set up rotations, assign participants by team or office, identify conflicts with leave, record cover and send reminders before each on-call period. [Start free trial](https://talentohq.com/signup-redirect?locale=en) [Contact us](https://talentohq.com/contact) No credit card Daily or weekly rotations Connected with people operations ![Weekly schedule used to coordinate on-call cover in TalentoHQ in English](https://talentohq.com/assets/rrhh/en/weekly-schedule-0d897adb.webp) Connected planning**Rotations, leave and recorded cover** ## Bring on-call duties, leave and availability into one workflow. - Rotas in spreadsheets become unreliable as soon as someone changes - Approved leave can overlap with out-of-hours availability - Cover and swaps agreed in messages have little operational history - The response team needs a clear view of who is currently available TalentoHQ connects that coordination with the people, schedules and absences you already manage. Operational view ## Show each on-call assignment in the calendar and time record. Every assignment has context: who participates, which period is covered, whether leave creates a conflict and which approved change preserves cover. 01**Rotation** Daily or weekly rules with clear dates and hours. 02**Conflict** Leave and public holidays visible before they affect cover. 03**Replacement** Changes record the original assignee, replacement and covered period. Three planning pillars ## Set rotations, participants, cover and reminders. On-call work becomes part of team planning. Rotas, absences, cover, notifications and time records share the same operational context. 01 ### Clear rotations Define daily or weekly rotation rules, start and finish times, participants and the applicable team or office. 02 ### Connected leave Approved leave and public holidays provide context before the manager who owns the rota confirms it. 03 ### Traceable cover Record replacements and swaps with dates, responsibility and the period covered. ## Plan on-call work alongside the team’s existing schedule. The calendar shows the published plan in English and gives authorized managers the context needed to review cover. ![English weekly schedule for on-call planning](https://talentohq.com/assets/rrhh/en/weekly-schedule-0d897adb.webp) A documented workflow ## From rota setup to the right notification. 1. 1 ### Set the on-call period Set the dates, hours and recurrence that apply. 2. 2 ### Choose who participates Assign the relevant people, team or office with the right access. 3. 3 ### Check the connected calendar Review leave, public holidays and schedule conflicts before publishing. 4. 4 ### Resolve changes and cover Record the original assignment, replacement and covered window. 5. 5 ### Notify the right person Send the relevant reminder before the on-call period begins. ## See leave and availability before confirming cover. TalentoHQ makes conflicts visible; the authorized manager still decides how to resolve them and confirms the resulting assignment. ![Employee availability planner in TalentoHQ in English](https://talentohq.com/assets/rrhh/en/availability-planner-87781ff1.webp) ## Manage changes and cover with current availability in view. Test the complete flow with one team before extending it across the organization. [Free trial](https://talentohq.com/signup-redirect?locale=en) Operational record ## Keep the rota, changes and recorded time connected. ### Less duplicate work Use the people, offices, schedules and absences already maintained in TalentoHQ. ### Clearer cover See who was originally assigned, who replaced them and the affected period. ### Better coordination Give HR and operations a shared record while preserving role-based access. ### Connected time records Review recorded time with the planned on-call duty and approved changes in context. Accessible to the team ## Give each person their current on-call information. Employees can check the published schedule and relevant updates without access to restricted management data. ![Employee calendar with schedule information in English](https://talentohq.com/assets/rrhh/en/employee-calendar-168da2a8.webp) AI integration ## Check cover in on-call shift planning software with AI. Ask who is covering a period, check availability, or prepare a change for review. [Artificial intelligence for HR](https://talentohq.com/features/artificial-intelligence) works with the schedules and permissions already in place; it does not create on-call rotations on its own. - Cover is checked against the same permission rules. - Changes follow the usual review process. - Example “Who is covering the Saturday night on-call shift?” - Example “Check Ana's availability on Friday.” - Example “Prepare a cover change with Luis if we can both take it.” Frequently asked questions ## Questions about on-call shift planning. TalentoHQ records the rota and updates. The organization remains responsible for staffing decisions, working-time rules, compensation and any collective or contractual requirements. **Can I create daily and weekly rotations?** Yes. You can configure daily or weekly on-call rotations and define the interval that fits your team. **Can I select participants by team or office?** Yes. Choose participants by office, team, or individual employee using the company structure already set up in TalentoHQ. **What happens when an on-call shift overlaps with leave?** TalentoHQ can surface the overlap as a conflict for an authorized manager to resolve. If the leave is approved and no cover is assigned, the team can act before the on-call period begins. **Can we manage cover and swaps?** Yes. Changes, cover, and on-call swaps can be recorded. Once approved, the replacement appears on the relevant assignment. **Do employees receive reminders?** TalentoHQ can send reminders before an on-call shift according to each employee's settings and the available channels. When a replacement covers the start, the reminder can go to that person. **Does it work for overnight on-call shifts?** Yes. You can configure periods that cross midnight, such as 10:00 p.m. to 6:00 a.m., as well as overnight or weekend availability windows. **Do on-call shifts connect with time records?** Yes. When activity linked to an on-call period is recorded, TalentoHQ can associate it with that assignment so the records stay connected. **Can AI create on-call rotations?** No. You can ask who is covering a period, check availability, or prepare a change for review. AI works with the schedules and permissions already in place; it does not create on-call rotations on its own. Explore more ## Features connected with on-call planning Discover how other TalentoHQ features work together to offer you complete people management. [01 ### Shift management Publish schedules, changes and availability for rotating teams.](https://talentohq.com/characteristics/shift-management) [02 ### Leave and absences Connect approved leave with operational coverage.](https://talentohq.com/characteristics/vacation-absence-management) [03 ### Time and attendance Review working-time records and traceable corrections.](https://talentohq.com/characteristics/time-tracking-attendance-management) ## Plan on-call rotations and cover with TalentoHQ. Start a 14-day trial or request a guided demonstration with your own scheduling scenario. [Free trial](https://talentohq.com/signup-redirect?locale=en) Language: en Canonical URL: https://talentohq.com/characteristics/on-call-shifts