# Pay Equality: Salary Register and Gap Analysis | TalentoHQ Pay equality # Build a culture of *salary transparency* Pay equity builds trust, improves retention, and strengthens your employer brand. TalentoHQ gives you the tools to analyze it, document it, and act on real data. 17% Average pay gap in Spain 25% Legal alert threshold Jun 2026 EU Directive in effect [Free trial](https://hr.talentohq.com/signup/new) No credit card required Set up in minutes Cancel anytime ## Do you know if your company complies with *pay equality regulations*? - Salary register outdated or simply nonexistent - Manual spreadsheets that nobody audits or keeps up to date - No objective way to justify pay differences between groups - Labor inspections that can arrive when you're least prepared There's a better way. Three integrated tools ## Everything you need to manage *pay equity* TalentoHQ brings together gap analysis, salary register, and job evaluation in a single platform. No spreadsheets, no external consultants, no surprises. 01 ### Pay gap analysis Automatically calculate the gender pay gap at your company. Break it down by professional group, level, job family, and category. Receive alerts when a group exceeds the 25% threshold. 4 Breakdown levels 02 ### Salary register Generate the salary register in compliance with Royal Decree (RD) 902/2020. Includes averages and medians by gender and professional group, breakdown by pay components, and Excel export ready for inspection. RD 902 Regulation compliant 03 ### Job evaluation Evaluate each position using 4 weighted factors: education, experience, responsibility, and working conditions. An objective score from 0 to 100 that underpins your salary structure. 4 Weighted factors ![Pay equality dashboard in TalentoHQ: overall gap, gender distribution, and breakdown by professional group](/assets/blog/igualdad-salarial-panel-57b2eb03.webp) Equality dashboard: view the overall pay gap, gender distribution, and professional group breakdown at a glance. ![Pay gap report in TalentoHQ: automatic alerts, statistics, and breakdown by group and gender](/assets/blog/igualdad-salarial-brecha-38efd6b9.webp) Salary register: generate reports with automatic alerts when the gap exceeds 25%, broken down by professional group and gender. ![Job evaluation in TalentoHQ: objective scoring with 4 weighted factors](/assets/blog/igualdad-salarial-valoracion-puestos-80006e62.webp) Job evaluation: assess each position with 4 weighted factors (education, experience, responsibility, conditions) and get an objective score. How it works ## From setup to report in *4 steps* You don't need to be a labor law expert or spend weeks preparing reports. TalentoHQ automates the analysis and delivers documents ready for inspection. 1 ### Set up your data Define the job positions, professional groups, and contract types at your company. TalentoHQ adapts to your organizational structure. 2 ### Analyze the gap The system automatically calculates the gender pay gap by group, level, and job family. You see the results instantly. 3 ### Identify imbalances Receive automatic alerts when a group exceeds the 25% gap. Pinpoint exactly where the differences are that need attention. 4 ### Export and act Generate Excel reports with the complete salary register, job evaluation, and gap analysis. Ready for inspection or for your equality plan. ## Start building a fairer company No credit card required. Set up your pay equality analysis in minutes and find out whether your company meets current regulations. [Free trial](https://hr.talentohq.com/signup/new) Benefits ## Pay equity that builds *trust* Beyond regulatory compliance, pay transparency has a direct impact on team trust, talent retention, and your company's reputation. ### Regulatory compliance Comply with RD 902/2020 (mandatory salary register) and Royal Decree (RD) 901/2020 (equality plan with job evaluation). Documentation always up to date and ready for inspection. ### Transparency and trust When your team knows that pay decisions are based on objective criteria, trust grows. Pay transparency improves the work environment and reduces turnover. ### Objective decisions Leave behind negotiations driven by gut feeling. With job evaluation and gap analysis, every pay decision is backed by data. ### Ready for 2026 The EU Pay Transparency Directive comes into force in June 2026. Companies with more than 100 employees will be required to publish gap data. Start preparing today. Regulatory framework ## Regulations that may already *apply to you* Spanish legislation on pay equality is clear, and penalties for non-compliance can reach €225,000. Knowing your obligations is the first step. ### RD 902/2020 Mandatory salary register All companies must maintain a salary register covering their entire workforce, broken down by gender and professional group. Companies with more than 50 employees must also include a pay audit. ### RD 901/2020 Equality plan and job evaluation Companies with more than 50 employees must have an equality plan that includes a job evaluation based on objective, gender-neutral criteria. Frequently asked questions ## Your *questions*, answered Which companies are required to have a salary register? All of them. RD 902/2020 establishes that every company, regardless of size, must maintain a salary register covering its entire workforce. Companies with more than 50 employees must also include a pay audit as part of their equality plan. How is the pay gap calculated? TalentoHQ applies the standard formula: (Average male salary - Average female salary) / Average male salary × 100. The calculation is performed overall and broken down by professional group, level, and job family. What happens if the gap exceeds 25%? If the difference within a group equals or exceeds 25%, the company must include in its salary register a justification showing that the difference is not related to gender. TalentoHQ generates automatic alerts whenever this threshold is exceeded. What factors are used in the job evaluation? Four factors with configurable weights are assessed: required education (25% by default), professional experience (25%), level of responsibility (30%), and working conditions (20%). Each factor is scored from 0 to 100, and the system calculates the overall weighted score. Can I export the reports for a labor inspection? Yes. The salary register, gap analysis, and job evaluation can all be exported to Excel with multiple sheets. The reports include all data required by regulations and are ready to submit to labor authorities (Spain's Labor Inspectorate). How much does it cost? Is there a minimum commitment? Pay equality tools are included in all TalentoHQ plans. You can try it free for 30 days with no credit card. There is no minimum commitment — cancel anytime. Explore more ## Related *characteristics* Discover how other TalentoHQ features work together to offer you complete people management. [01 ### Performance evaluation 360° feedback, talent matrices, and spider charts to make better decisions about your team.](/characteristics/performance-evaluation) [02 ### Whistleblowing channel Comply with whistleblower protection laws with a secure, anonymous channel and complete case traceability.](/characteristics/whistleblowing-channel) [03 ### Time tracking Track your team's working hours easily. Mobile clock-in, automatic reports, and guaranteed legal compliance.](/characteristics/time-tracking-attendance-management) ## Request a personalized demo No credit card required Cancel anytime Set up in minutes [Free trial](https://hr.talentohq.com/signup/new) Canonical URL: https://talentohq.com/characteristics/pay-equality