# Shift Management Software: Plan, Assign and Notify Automatically | TalentoHQ Shift management # Plan work shifts *without the hassle* Say goodbye to paper rosters, spreadsheets, and last-minute calls. With TalentoHQ, your team always knows when they work, can manage shift changes, and you have full real-time visibility. 85% Less time spent on scheduling 0 Last-minute calls 24/7 Schedule access [Free trial](https://hr.talentohq.com/signup/new) No credit card required Set up in minutes Cancel anytime ## Still managing shifts with paper or *spreadsheets*? - Paper or Excel rosters that go out of date with every change - Last-minute calls and messages to cover shifts - No clear visibility of your team's actual availability - Employees finding out their shifts at the last minute There's a better way. Three key features ## Everything you need to manage *work shifts* effectively Digital shift scheduling, real-time changes, and full visibility of your team's availability. All from a single platform, accessible from any device. 01 ### Shift scheduling Create reusable shift templates and assign employees with ease. View the weekly or monthly schedule at a glance and adjust planning to fit your business needs. Drag & drop Visual assignment 02 ### Availability & preferences Each employee can indicate their availability and the system takes it into account when scheduling. Integrated with [time tracking](/characteristics/time-tracking-attendance-management) for complete working time management. Automatic Preference management 03 ### Shift swapping Employees can request shift swaps with colleagues directly from the app. The manager approves with one click. Works alongside [vacation](/characteristics/vacation-absence-management) and absence management. 1 click Peer-to-peer swapping ![Weekly schedule view in TalentoHQ with shifts assigned by employee and day](/assets/blog/horario-semanal-5411c72b.webp) Digital schedule: view your whole team's shifts by week or month, with clear assignments and access from any device. ![Schedule notifications in TalentoHQ: automatic alerts for shift changes](/assets/blog/notificaciones-horario-d8ec0a1b.webp) Automatic notifications: every shift change triggers an instant alert so the whole team is always in the loop. How it works ## From schedule to mobile in *4 steps* Setting up shift management in TalentoHQ takes minutes. Your team will have access to the schedule from day one, with no training or complex installations needed. 1 ### Define your shifts Create the shift types your company uses: morning, afternoon, night, split shifts, or any custom combination. Set start and end times, breaks, and rotation rules. 2 ### Assign employees Drag and drop to assign people to each shift. The system alerts you to conflicts with vacations, availability, or mandatory rest periods. 3 ### Publish the schedule With one click, the schedule is published and each employee receives a notification with their shifts. Accessible 24/7 from mobile or desktop. 4 ### Manage changes Employees request changes or swaps directly from the app. You approve, the schedule updates, and everyone receives the notification automatically. ## Stop wasting time on manual schedules No credit card required. Set up your shifts in minutes and discover how TalentoHQ simplifies your team's scheduling. [Free trial](https://hr.talentohq.com/signup/new) Benefits ## Well-managed shifts, a *happier* team Good shift management has a direct impact on team satisfaction, productivity, and compliance with labor regulations. ### Fewer scheduling errors The system automatically detects conflicts: overlaps, insufficient rest periods, or duplicate assignments. Schedule with confidence knowing everything checks out before you publish. ### Clear communication Every schedule change triggers an automatic notification. Your team always knows when they work, without relying on WhatsApp groups or notice boards. ### Happier team People appreciate knowing their schedule in advance and being able to manage changes easily. Respecting availability and preferences reduces turnover and improves workplace morale. ### Legal compliance Shift management integrates with [time tracking](/characteristics/time-tracking-attendance-management) to ensure complete working time records. Rest periods, overtime, and clock-ins are all logged automatically. Frequently asked questions ## Got *questions*? We've got answers What types of shifts can I set up? As many as you need. You can create morning, afternoon, night, split, rotating, or any custom combination. Each shift has its own start time, end time, and breaks. You can also create rotation templates to automate weekly or monthly assignments. Can employees view their shifts from their phone? Yes. TalentoHQ is accessible from any device with a browser: mobile, tablet, or desktop. Each employee sees their schedule updated in real time and receives notifications when there are changes that affect them. No app installation needed. How does shift swapping between colleagues work? An employee requests a shift swap with an available colleague. The colleague accepts or declines the proposal. If both agree, the manager approves the swap with one click. The schedule updates automatically and everyone receives the relevant notification. What notifications do employees receive? Employees receive notifications when a new schedule is published, when a shift that affects them is modified, when a colleague proposes a swap, and when a request is approved or declined. Notifications are sent by email and within the platform itself. Does it integrate with time tracking and attendance management? Yes, fully. Assigned shifts connect directly with the clock-in and attendance tracking system. This makes it possible to automatically detect absences, late arrivals, and overtime relative to the planned shift. Everything is recorded to comply with current regulations. How much does it cost? Is there a long-term commitment? Shift management is included in all TalentoHQ plans. You can try it free for 30 days with no credit card required. No lock-in: cancel whenever you like. The price is €1 per employee per month. Explore more ## Related *characteristics* Discover how other TalentoHQ features work together to offer you complete people management. [01 ### Time tracking Track your team's working hours easily. Mobile clock-in, automatic reports, and guaranteed legal compliance.](/characteristics/time-tracking-attendance-management) [02 ### Vacation & absence management Manage vacation requests, absences, and leave balances with automated approval workflows.](/characteristics/vacation-absence-management) [03 ### Whistleblowing channel Comply with whistleblower protection laws with a secure, anonymous channel and complete case traceability.](/characteristics/whistleblowing-channel) ## Request a personalized demo No credit card required Cancel anytime Set up in minutes [Free trial](https://hr.talentohq.com/signup/new) Canonical URL: https://talentohq.com/characteristics/shift-management