# Mandatory Whistleblowing Channel: Comply with Whistleblower Protection Laws | TalentoHQ Whistleblowing channel # Mandatory whistleblowing channel: comply with the law *hassle-free* Whistleblower protection laws require all companies with more than 50 employees to have an internal reporting channel. TalentoHQ gives you a secure, anonymous solution that keeps your company compliant and protects everyone in your organization. Spain's Law 2/2023 Regulation in effect 50+ Employees: mandatory 600,000€ Maximum fine [Free trial](https://hr.talentohq.com/signup/new) No credit card required Set up in minutes Cancel anytime ## Is your company compliant with *whistleblower protection law*? - Fines of up to €600,000 for not having an internal reporting channel - Employees with no safe way to report irregularities - Lack of traceability: reports that go missing or are never investigated - No guaranteed anonymity or whistleblower protection There's a better way. Three pillars of compliance ## A whistleblowing channel that's *secure, anonymous, and legally compliant* TalentoHQ integrates a full whistleblowing channel into your people management platform. Easy to set up, simple to use for reporters, and fully compliant with whistleblower protection regulations and GDPR. 01 ### Anonymous reports Anyone — whether an employee or someone outside the organization — can submit a report completely anonymously. Communication happens through an encrypted channel that requires no identification and generates a unique tracking code to check the status of the case at any time. 100% Guaranteed anonymity 02 ### Investigation tracking Manage every case from start to finish: assign investigators, set deadlines, document findings, and update the status at each stage. Everything is recorded to ensure the full traceability the law requires. Traceable Every step documented 03 ### Automatic legal compliance The system handles legal deadlines automatically: acknowledgment of receipt within 7 days, resolution within 3 months, a complete audit log, and GDPR-compliant data protection. The whistleblowing channel guarantees a rigorous, fully documented process. 7 days Maximum acknowledgment deadline ![Internal whistleblowing channel in TalentoHQ: anonymous form with configurable categories](/assets/blog/Portadacanaldedenuncias-2fda3e16.webp) Whistleblowing channel: anyone can report anonymously by selecting the appropriate category, describing the facts, and attaching supporting documents if they wish. ![Mandatory whistleblowing channel management panel in TalentoHQ with investigation tracking](/assets/blog/canal-de-denuncias-es-obligatorio-para-tu-empresa-en-2025-cumple-y-protejete-con-talentohq-com-9890f32f.webp) Tracking panel: view the status of each investigation, legal deadlines, assigned investigator, and the full history of actions taken. How it works ## From report to resolution in *5 steps* A clear, secure, and legally compliant process. From the moment a report is submitted to when it is resolved, every step is documented and completed within the deadlines set by law. 1 ### Set up the channel Customize report categories, assign the people responsible for managing cases, and set internal deadlines. In just a few minutes, your channel will be ready and legally compliant. 2 ### The reporter submits their report Through a web form that requires no registration or identification, anyone can submit a report anonymously. The system generates a unique tracking code so they can check the status of their case at any time. 3 ### Automatic acknowledgment of receipt The system automatically confirms receipt of the report within the legal deadline of 7 days. The reporter can verify this using their tracking code, with their anonymity fully preserved. 4 ### Investigation and follow-up The assigned investigator reviews the report, documents findings, and logs every action in the system. The entire process is tracked with dates, responsible parties, and attached evidence. 5 ### Resolution and closure Once the investigation is complete, the outcome is communicated to the reporter while preserving their anonymity. The case is archived with a complete audit log, ready for any future review. ## Stay compliant and protect your team No credit card required. Set up your whistleblowing channel in minutes and make sure your company is compliant before an inspection arrives. [Free trial](https://hr.talentohq.com/signup/new) Benefits ## A channel that protects *people* and the company Beyond the legal obligation, a well-run whistleblowing channel builds team trust, prevents bigger problems down the line, and demonstrates your company's commitment to ethics and transparency. ### Legal compliance Comply with whistleblower protection law (Spain's Law 2/2023) and the EU Whistleblower Directive 2019/1937. Controlled deadlines, an audit log, and GDPR-compliant data handling. Everything documented and ready for inspection. ### Team trust When people know there's a safe, anonymous channel to report issues, trust in the organization grows. A team that feels protected is a team that works better and stays more engaged. ### Company protection Catching problems early stops them from becoming crises. The whistleblowing channel acts as an early warning system, letting you act before issues escalate. ### Full traceability Every action is documented: who did what, when, and with what outcome. A complete, auditable history you can access at any time. Frequently asked questions ## Your *questions* answered Which companies are required to have a whistleblowing channel? Under Spain's Law 2/2023, all companies with 50 or more employees must have an internal reporting system (whistleblowing channel). It is also mandatory for public administrations, political parties, trade unions, foundations, and entities that receive public funding. Companies with fewer than 50 employees may implement one voluntarily. Can third parties such as suppliers or customers submit reports? Yes. The law allows anyone with a connection to the organization to submit a report: current employees, former employees, job candidates, suppliers, subcontractors, customers, or anyone who has become aware of an irregularity in a work or professional context. How is the reporter's anonymity guaranteed? TalentoHQ's channel does not require any identification to submit a report. Communication takes place through an encrypted system and the reporter receives a unique tracking code to check the status of their case without ever revealing their identity. Even the investigators cannot access any data that could identify the reporter. What is the maximum deadline for responding to a report? The law sets a maximum of 7 calendar days to send the acknowledgment of receipt to the reporter. From that point, the company has up to 3 months to investigate and communicate the actions taken. TalentoHQ tracks these deadlines automatically and alerts you when key dates are approaching. Is the channel GDPR-compliant? Yes. TalentoHQ handles all data in accordance with the General Data Protection Regulation (GDPR). Personal data associated with a report is processed with the highest confidentiality guarantees, stored securely, and deleted when it is no longer needed for its original purpose, in line with legally required retention periods. How much does it cost? Is there a minimum commitment? The whistleblowing channel is included in all TalentoHQ plans. You can try it free for 30 days with no credit card required. There is no minimum commitment: cancel anytime, no small print. Explore more ## Related *characteristics* Discover how other TalentoHQ features work together to offer you complete people management. [01 ### Pay equality Analyze the gender pay gap, generate your salary register, and evaluate job positions with objective criteria.](/characteristics/pay-equality) [02 ### Onboarding & offboarding Automate employee onboarding and offboarding with customizable checklists and task tracking.](/characteristics/onboarding-offboarding) [03 ### Time tracking Track your team's working hours easily. Mobile clock-in, automatic reports, and guaranteed legal compliance.](/characteristics/time-tracking-attendance-management) ## Request a personalized demo No credit card required Cancel anytime Set up in minutes [Free trial](https://hr.talentohq.com/signup/new) Canonical URL: https://talentohq.com/characteristics/whistleblowing-channel