# Manage leave balances, requests, and team availability in one place.

> Request, approve, and plan employee leave in TalentoHQ with balances, attachments, team calendars, overlap checks, and permission-aware workflows.

Bring requests, supporting documents, balances, and approvals into an availability calendar. Employees and reviewers can check each request's status and its effect on team planning.

 [Start free trial](https://talentohq.com/signup-redirect?locale=en) [Contact us](https://talentohq.com/contact)

- No credit card
- Cancel anytime
- Guided setup available

![Leave and team availability calendar in TalentoHQ](https://talentohq.com/assets/rrhh/en/ausencias/calendar-8ff24e93.webp)

Status**Pending, approved, or rejected**

Coverage**Overlaps and public holidays visible**

**Leave requests**Employees request leave, attach documents, and check status without chasing an answer.

**Context for approval**Managers and administrators review leave type, balances, team overlaps, on-call duties, and notes before deciding.

**Visible planning**Calendars, public holidays, and employee timelines help teams anticipate coverage.

From request to calendar

## Move each leave request through review with a visible status.

The workflow connects the employee's request with the reviewer's decision and the team's plan. Vacation, sick leave, hourly leave, and partial-day absences remain documented and visible to the people responsible for organizing work.

1. 01**Request** Choose the leave type and dates, full or partial day, optional reason, and supporting files.
2. 02**Review** Check status, balances, approval history, team overlaps, public holidays, and on-call conflicts where applicable.
3. 03**Plan** Use the leave calendar, employee timeline, and absent-employee filters to plan coverage.

Core features

## Requests, attachments, balances, and availability calendars.

Employees use self-service while managers and administrators review requests within their permissions and team scope.

### Complete requests

Record the category, date range, partial duration, reason, attachments, and approval status.

### Documented approval

Approve, reject, or reset pending requests with notes and a visible decision history.

### Team calendar

Review leave, public holidays, and availability by month and filter to employees who are away.

### Policy-based categories

Configure colors, icons, calendar-day rules, balance deductions, partial-day minimums, and time recovery.

### Scoped permissions

Managers work with their direct reports, while administrators filter by team, office, category, or employee.

### Overlap alerts

Identify team and on-call overlaps so coverage can be reviewed before a request is approved.

Product in context

## One view for employees, managers, and administrators.

The request starts in the employee portal and continues in the management area, where reviewers can inspect files, balances, filters, and access. Availability calendars and timelines complete the planning view.

![English leave request with category, dates, and supporting documents](https://talentohq.com/assets/rrhh/en/ausencias/absence-request-8970b626.webp)

Employees provide the dates, category, reason, and supporting documents for their request.

![English leave review with approval and rejection actions in TalentoHQ](https://talentohq.com/assets/rrhh/en/ausencias/approve-reject-absence-a0877375.webp)

Reviewers can approve or reject a request with the relevant context.

![English team availability calendar in TalentoHQ](https://talentohq.com/assets/rrhh/en/ausencias/availability-calendar-487d53e7.webp)

Availability and schedules support planning for team coverage.

Leave status and coverage

## Everyone knows what is pending and who needs to approve it.

Employees see their request status, while reviewers decide with sufficient context. TalentoHQ keeps the process ordered instead of spreading it across separate messages.

[Explore time management](https://talentohq.com/features/time-management)

- **Employee visibility:** each person can review pending, approved, rejected, and historical requests.
- **Reviewable history:** dates, duration, notes, files, and approval events remain together.
- **More realistic planning:** overlaps and public holidays are visible before coverage decisions.
- **Consistent policy:** categories define balance deductions, hourly leave, and partial-day minimums.

Frequently asked questions

## Frequently asked questions about leave and absence management.

**Which types of leave can we manage?**

TalentoHQ supports vacation, sick leave, and any other leave category the company configures, each with its own balance, calendar-day, partial-duration, and time-recovery rules.

**Can employees request time off by the hour?**

Yes. A request can cover a full or partial day, with a time range and a category-specific minimum when company policy requires one.

**Who can approve or reject leave?**

That depends on company permissions and approval rules. Managers and administrators manage only requests within their permitted scope.

**Can employees attach supporting documents?**

Yes. Employees and reviewers can add validated files, including to requests that have already been approved or rejected.

**How much does leave management cost?**

All-Inclusive: €2 per user/month annually, or €3 monthly. Time Tracking: €55/year for 5 users.

**Can I try it for 14 days?**

Yes. The trial does not require a credit card. You can check how leave requests, approvals and calendars fit your team, or contact us with questions.

AI integration

## Request and adjust leave with AI assistance.

Employees and reviewers can use natural language to prepare a request, check pending leave, or change a request when dates shift. The action remains connected to the company's categories, periods, statuses, access rules, and approvals.

- New and corrected requests follow the same review process.
- Dates, status, and leave type remain visible.

- Example “Request vacation for Laura from August 12 to 16 in the Vacation category and add family trip as the reason.”
- Example “Show Marta's pending absences in September, grouped by vacation, sick leave, and other leave.”
- Example “Change my October 3 request to 9:00 a.m.–1:00 p.m. instead of a full day.”

## Start a 14-day trial. Request leave and see it on the team calendar.

Try TalentoHQ or contact us to see how vacation, other leave, calendars, and approvals fit your way of working.

 [Free trial](https://talentohq.com/signup-redirect?locale=en)[Contact us](https://talentohq.com/contact)

Language: en
Canonical URL: https://talentohq.com/features/absences