# Manage employee expenses, receipts, and approvals.

> Record, review, and approve employee expenses in TalentoHQ, including receipts, categories, taxes, attachments, automated extraction, and summaries.

Expense claims and receipts

Record every expense with its amount, taxes, category, and supporting document. Employees and reviewers can see its status, apply approval rules, and review summaries by period or project.

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![Expense reports in TalentoHQ](https://talentohq.com/assets/rrhh/en/expense-reports-bdce0bdb.webp)

Receipts**Attachments and data extraction**

Statuses**Pending, approved, or rejected**

**Clear self-service**Employees record expenses, attach receipts, and check their status from their own workspace.

**Informed approval**Managers and administrators review the amount, category, taxes, files, and approval history.

**Financial overview**Filters show totals, the leading category, and the monthly trend.

From receipt to overview

## Every expense keeps its amount, receipt, taxes, and status together.

The workflow connects expense capture with review and reporting. TalentoHQ stores the name, category, date, total, taxes, reference, description, attachments, and approval history.

1. 01**Record** Enter an expense manually or upload a receipt, image, or PDF, then review the proposed data.
2. 02**Review** Filter by employee, office, team, category, period, and approval status.
3. 03**Approve** Approve or reject an expense with a note when the configured approval rules allow it.

## Categories, attachments, review, and approval rules.

The feature combines expense entry, automated document analysis, filters, summaries, files, and approval for employees and reviewers.

### Complete expense record

Name, category, date, total, taxes, reference, description, and supporting files.

### Automated extraction

Upload PNG, JPEG, WebP, or PDF files and check the extracted data before saving.

### Task-related costs

Link an expense to an accessible task when the work needs an associated cost.

### Documented approval

Review status, history, receipts, and approval or rejection notes.

### Management filters

Filter by office, team, direct reports, employee, category, period, and status.

### Visual summaries

See totals by category, recorded spend, the leading category, and monthly trends.

AI integration

## Record and review expenses with AI assistance.

Employees can use natural language to prepare a straightforward expense, check which claims are still pending, or review available categories before submitting. The details remain structured so reviewers can assess amounts, taxes, documents, and status.

- Fewer steps for routine expenses without losing structured data.
- Quick checks by employee, period, or status.

- Example “Record Tuesday's €18.40 taxi fare under Transport, including VAT.”
- Example “Show me my pending expenses for this month.”
- Example “Which expense category should I use for a client lunch?”

## The receipt and its review history stay together.

Employees submit the expense and reviewers see the information needed to decide. Summaries help explain spending by category, project, or period.

![English receipt upload form for automatic expense entry in TalentoHQ](https://talentohq.com/assets/rrhh/en/gastos/automatic-expense-receipt-entry-5a61ce48.webp)

Upload a receipt to prepare expense data for review before saving.

![English expense report grouped by category in TalentoHQ](https://talentohq.com/assets/rrhh/en/gastos/expenses-by-category-c68fc259.webp)

Category totals show where recorded expenses are concentrated.

![English expense dashboard with category and monthly summaries in TalentoHQ](https://talentohq.com/assets/rrhh/en/gastos/expenses-by-project-259df9d9.webp)

Filter recorded expenses and review category totals and monthly spending.

An orderly reimbursement process

## Employees and reviewers can see what is pending.

Employees retain their history, and reviewers assess complete expense records. Status, receipts, notes, and approval history replace disconnected message threads.

 [Explore resource management](https://talentohq.com/features/resource-management)

- **Personal record:** each employee submits and reviews their expenses.
- **Faster review:** key details and receipts are available in one place.
- **Access controls:** managers and administrators see expenses within their permitted scope.
- **Useful summaries:** reports show amounts by category and monthly trend.

Frequently asked questions

## Frequently asked questions about expenses and approvals.

**What information can an expense include?**

An expense can include a name, category, date, total, taxes, reference, description, related task, and supporting files.

**Does automated extraction save the expense immediately?**

No. TalentoHQ proposes data extracted from the file, and the employee reviews it before saving.

**Who can approve expenses?**

That depends on the configured permissions and approval rules. Eligible approvers see the action in the expense detail.

**How much does expense management cost?**

Expense management is included in All-Inclusive: €3 per user per month when billed monthly, or €2 per user per month when billed annually.

**Can I try it without a commitment?**

Yes. You can try TalentoHQ for 14 days and contact us if you have questions.

## Manage expenses and receipts in TalentoHQ.

Try TalentoHQ with your team or contact us to see how expense claims, projects, and approvals fit together.

 [Free trial](https://talentohq.com/signup-redirect?locale=en)[Contact us](https://talentohq.com/contact)

Language: en
Canonical URL: https://talentohq.com/features/expenses