Complete requests
Record the category, date range, partial duration, reason, attachments, and approval status.
Vacation, sick leave, and other time off
Manage leave balances, requests, and team availability in one place.
Bring requests, supporting documents, balances, and approvals into an availability calendar. Employees and reviewers can check each request's status and its effect on team planning.
- Guided demo
- Guided setup
- Cancel at any time
StatusPending, approved, or rejected
CoverageOverlaps and public holidays visible
Clear self-serviceEmployees request leave, attach documents, and check status without chasing an answer.
Context for approvalManagers and administrators review permissions, balances, team overlaps, on-call duties, and notes before deciding.
Visible planningCalendars, public holidays, and employee timelines help teams anticipate coverage.
From request to calendar
Move each leave request through review with a visible status.
The workflow connects the employee's request with the reviewer's decision and the team's plan. Vacation, sick leave, hourly leave, and partial-day absences remain documented and visible to the people responsible for organizing work.
- 01Request
Choose the leave type and dates, full or partial day, optional reason, and supporting files.
- 02Review
Check status, balances, approval history, team overlaps, public holidays, and on-call conflicts where applicable.
- 03Plan
Use the leave calendar, employee timeline, and absent-employee filters to plan coverage.
Core features
Requests, attachments, balances, and availability calendars.
Employees use self-service while managers and administrators review requests within their permissions and team scope.
Documented approval
Approve, reject, or reset pending requests with notes and a visible decision history.
Team calendar
Review leave, public holidays, and availability by month and filter to employees who are away.
Policy-based categories
Configure colors, icons, calendar-day rules, balance deductions, partial-day minimums, and time recovery.
Scoped permissions
Managers work with their direct reports, while administrators filter by team, office, category, or employee.
Overlap alerts
Identify team and on-call overlaps so coverage can be reviewed before a request is approved.
Product in context
One view for employees, managers, and administrators.
The request starts in the employee portal and continues in the management area, where reviewers can inspect files, balances, filters, and permissions. Availability calendars and timelines complete the planning view.
Clear leave control
Everyone knows what is pending and who needs to approve it.
Employees see their request status, while reviewers decide with sufficient context. TalentoHQ keeps the process ordered instead of spreading it across separate messages.
Explore time management- Employee visibility: each person can review pending, approved, rejected, and historical requests.
- Reviewable history: dates, duration, notes, files, and approval events remain together.
- More realistic planning: overlaps and public holidays are visible before coverage decisions.
- Consistent policy: categories define balance deductions, hourly leave, and partial-day minimums.
Frequently asked questions
Frequently asked questions about leave and absence management.
Which types of leave can we manage?
TalentoHQ supports vacation, sick leave, permissions, and any internal category the company configures, each with its own balance, calendar-day, partial-duration, and time-recovery rules.
Can employees request time off by the hour?
Yes. A request can cover a full or partial day, with a time range and a category-specific minimum when company policy requires one.
Who can approve or reject leave?
That depends on company permissions and approval rules. Managers and administrators manage only requests within their permitted scope.
Can employees attach supporting documents?
Yes. Employees and reviewers can add validated files, including to requests that have already been approved or rejected.
How much does leave management cost?
Leave management is included in Time Tracking at €55 per year for up to five users, and in All-Inclusive at €3 per user per month monthly or €2 per user per month annually.
Can I try it without a commitment?
Yes. Request a guided TalentoHQ demo and access to check how leave requests, approvals, and calendars fit your team.
AI integration
Request and adjust leave with AI assistance.
Employees and reviewers can use natural language to prepare a request, check pending leave, or change a request when dates shift. The action remains connected to the company's categories, periods, statuses, permissions, and approval rules.
- New and corrected requests follow the same review process.
- Dates, status, and leave type remain visible.
- Example
“Request vacation for Laura from August 12 to 16 in the Vacation category and add family trip as the reason.”
- Example
“Show Marta's pending absences in September, grouped by vacation, sick leave, and other permissions.”
- Example
“Change my October 3 request to 9:00 a.m.–1:00 p.m. instead of a full day.”
Try leave management with your team.
Try TalentoHQ or request a demo to see how vacation, other leave, calendars, and approvals fit your way of working.