Searchable directory
Search employees by name, email, team, or office and see contact information, role, manager, and status.
Directory and administration
Centralize employee profiles, contracts, permissions, schedules, and documents.
Maintain a directory with contact information, role, team, office, schedule, contracts, permissions, and documents. Each user can access only the information authorized for their role.
- No credit card
- Set up in 5 minutes
- Cancel at any time
DirectorySearch by name and team
ProfileDetails, notices, and documents
Useful searchFind employees and see their team, office, contact information, manager, and status indicators.
Employee self-serviceEmployees can maintain personal details, notification preferences, and their signature where applicable.
Complete administrationHR manages employee creation, contracts, permissions, schedules, balances, skills, and payroll documents from the profile.
From directory to employee record
Each employee has one profile for their details and related processes.
Employees find colleagues and maintain their preferences. Administrators manage the full lifecycle: creation, personal information, contracts, schedules, permissions, balances, documents, skills, and reviews.
- 01Find
Search by name, email, team, or office, with featured employees and reporting context.
- 02Update
Maintain profile details, language, avatar, contact and emergency information, notifications, and signature.
- 03Administer
Create employees, import CSV files, archive or reactivate records, and manage contracts, schedules, permissions, and documents.
Directory, contracts, permissions, schedules, and documents.
The feature separates employee self-service from full administration, always respecting permissions and visibility scope.
Personal profile
Each person can review and update basic details, avatar, language, signature, and notifications.
Employee creation and import
Create employees manually or import CSV data to keep the directory current.
Contracts and HR data
Maintain employment terms, salary, pay components, dates, position, permissions, and personal details.
Balances and history
Review leave, overtime, assessments, skills, and documents from the employee record.
Access and security
Manage activation, RFID, permission groups, archiving, and reactivation with an auditable history.
AI integration
Find employees and authorized directory data with AI assistance.
When a question starts with who, TalentoHQ can search the directory by name, team, office, or company. HR, managers, and employees reach the right contact without relying on separate lists, while their existing permissions continue to limit the results.
- Faster answers from the employee directory.
- One current directory instead of scattered manual lists.
- Example
“Find the employees in the Valencia office before I prepare an internal announcement.”
- Example
“Find everyone in the operations team so I can arrange a follow-up meeting.”
- Example
“Find Laura by name and team so I can contact the right person.”
One employee record for the individual and for HR administration.
The directory provides useful day-to-day information, while the administrative profile retains the detail HR needs for employee creation, contracts, permissions, documents, and follow-up.
Information ready as the team grows
Current employee data for HR and managers.
When the directory, employee profile, and administration use the same source, changes are easier to understand and people find what they need without separate spreadsheets.
Explore HR management- Portal access: employees review colleagues, their profile, and preferences in their own space.
- Better administration: HR maintains contracts, schedules, balances, and permissions in one employee record.
- Reusable data: teams, offices, managers, and roles support other TalentoHQ processes.
- Full lifecycle: creation, archiving, and reactivation remain part of the operational workflow.
Frequently asked questions
Frequently asked questions about the employee directory and records.
Can every employee see the directory?
That depends on directory read permissions and the visibility scope configured for each user.
Can employees edit their own profile?
Yes. They can update basic details and personal preferences. Full record administration remains in the admin area.
Can we import employees?
Yes. Administrators can import employees from a CSV file and export a filtered list when they need to review the data.
How much does employee management cost?
Employee management is included in All-Inclusive: €3 per user per month when billed monthly, or €2 per user per month when billed annually.
Can I try it without a commitment?
Yes. You can try TalentoHQ for 14 days with a guided demo.
Manage employee information in TalentoHQ.
Try TalentoHQ with your team or request a demo to see how the directory, profiles, contracts, and permissions fit together.