Complete expense record
Name, category, date, total, taxes, reference, description, and supporting files.
Expense claims and receipts
Manage employee expenses, receipts, and approvals.
Record every expense with its amount, taxes, category, and supporting document. Employees and reviewers can see its status, apply approval rules, and review summaries by period or project.
- No credit card
- Set up in 5 minutes
- Cancel at any time
ReceiptsAttachments and data extraction
StatusesPending, approved, or rejected
Clear self-serviceEmployees record expenses, attach receipts, and check their status from their own workspace.
Informed approvalManagers and administrators review the amount, category, taxes, files, and approval history.
Financial overviewFilters show totals, the leading category, and the monthly trend.
From receipt to overview
Every expense keeps its amount, receipt, taxes, and status together.
The workflow connects expense capture with review and reporting. TalentoHQ stores the name, category, date, total, taxes, reference, description, attachments, and approval history.
- 01Record
Enter an expense manually or upload a receipt, image, or PDF, then review the proposed data.
- 02Review
Filter by employee, office, team, category, period, and approval status.
- 03Approve
Approve or reject an expense with a note when the configured approval rules allow it.
Categories, attachments, review, and approval rules.
The feature combines expense entry, automated document analysis, filters, summaries, files, and approval for employees and reviewers.
Automated extraction
Upload PNG, JPEG, WebP, or PDF files and check the extracted data before saving.
Task-related costs
Link an expense to an accessible task when the work needs an associated cost.
Documented approval
Review status, history, receipts, and approval or rejection notes.
Management filters
Filter by office, team, direct reports, employee, category, period, and status.
Visual summaries
See totals by category, recorded spend, the leading category, and monthly trends.
AI integration
Record and review expenses with AI assistance.
Employees can use natural language to prepare a straightforward expense, check which claims are still pending, or review available categories before submitting. The details remain structured so reviewers can assess amounts, taxes, documents, and status.
- Fewer steps for routine expenses without losing structured data.
- Quick checks by employee, period, or status.
- Example
“Record Tuesday's €18.40 taxi fare under Transport, including VAT.”
- Example
“Show me my pending expenses for this month.”
- Example
“Which expense category should I use for a client lunch?”
The receipt and its review history stay together.
Employees submit the expense and reviewers see the information needed to decide. Summaries help explain spending by category, project, or period.
An orderly reimbursement process
Employees and reviewers can see what is pending.
Employees retain their history, and reviewers assess complete expense records. Status, receipts, notes, and approval history replace disconnected message threads.
Explore resource management- Personal record: each employee submits and reviews their expenses.
- Faster review: key details and receipts are available in one place.
- Access controls: managers and administrators see expenses within their permitted scope.
- Useful summaries: reports show amounts by category and monthly trend.
Frequently asked questions
Frequently asked questions about expenses and approvals.
What information can an expense include?
An expense can include a name, category, date, total, taxes, reference, description, related task, and supporting files.
Does automated extraction save the expense immediately?
No. TalentoHQ proposes data extracted from the file, and the employee reviews it before saving.
Who can approve expenses?
That depends on the configured permissions and approval rules. Eligible approvers see the action in the expense detail.
How much does expense management cost?
Expense management is included in All-Inclusive: €3 per user per month when billed monthly, or €2 per user per month when billed annually.
Can I try it without a commitment?
Yes. You can try TalentoHQ for 14 days with a guided demo.
Manage expenses and receipts in TalentoHQ.
Try TalentoHQ with your team or request a demo to see how expense claims, projects, and approvals fit together.